Tidalwaves Volunteer Positions
Note:
typical MSL swim meets last ~4 hrs., with volunteer positions arranged
in shifts for the first-half and second-half of the meet.
Head Timer (Timer Coordinator)
Organizes the timers for each meet, and arranges
back-up timing for all races. Responsible
for scheduling changes
and replacements for timers as necessary. This is a season-long
position, and experience is required.
Timers
Volunteers needed for both home and away meets.
Times all races using a plunger or a stop watch. Two shifts per meet,
first-half and second-half.
Shifts are selected by the volunteer in advance. Check in with Head
Timer at beginning of each shift. Shade and chairs provided.
No
experience required.
Floating
Timer
Extra timer (see job description above) for both home and away meets. Two
shifts per meet,
first-half and second-half. Shade
and chairs provided. No experience required.
Runner
Convey
disqualification (D.Q.) slips and other communications/messages between
meet desk, officials, and timers during home meets.
Floater
Available
for miscellaneous assignments during home meets - see Check-in
Coordinator, Head Timer, Snack Bar, and Meet Desk for possible
assignments. Two
shifts per meet,
first-half and second-half. Second-half assignment must be
prepared to
stay for breakdown if necessary. No experience required.
Swim Meet Volunteer Check-in
Responsible for checking in Tidalwaves volunteers,
and handing out name tags, at the beginning of each meet. Responsible
for notifying the volunteer coordinator, in the respective area, of any
no-shows. No
experience required.
Announcer
Announces
event, heat, swimmer’s name and lane number
for each race, using the public-address system. Also responsible for
other announcements
during the meet.
Should be comfortable with public speaking, with good timing
and pronunciation.
Swim-Meet
Gate Monitor
Monitor entrance gates to pool deck during home meets.
Enforce "no food on deck" rule at Redwood High pool.
Meet Set-up Crew Lead
Responsible for organizing
set-up crew for home meets. This is a season-long position, and some
experience is required.
Meet Set-up Crew
A set-up crew
is needed for each of the 4 to 5 home meets of the season.
Arrive at home meets ~2
hours before the start of the meet. Help to set-up
Colorado timing
system, desks, folding
chairs, PA
system, speakers,
touchpads, canopy tents, trash cans, etc. This
is a season-long position with assignments scheduled by the crew lead.
No experience required
Meet Breakdown Crew Lead
Responsible for organizing
break-down crew for home meets. This is a season-long position, and
some experience is required.
Meet Breakdown
A break-down
crew
is needed for each of the 4 to 5 home meets of the
season.
Break-down team is responsible for packing
everything up at the end of the meet (Colorado timing
system, desks, folding
chairs, PA
system, speakers,
touchpads, canopy tents, trash cans, etc.).
Requires ~1.5-2 hrs after meet. No
experience required.
Snack Bar Lead
Responsible for all
aspects of snack-bar organization including set-up, operation,
breakdown etc. Directs a crew of snack-bar helpers. This is a
season-long position, for all home meets. Experience is required.
Snack Bar Shoppers
Responsible
for purchasing snack bar supplies for home meets and bringing to the
meet or prep area. We purchase at COSTCO, Safeway, Starbucks
and other
local shops. Home meets only. Scheduling and responsibilities to be
determined by the snack bar coordinator. No
experience required.
Snack Bar BBQ Crew
The BBQ crew is responsible for BBQ-ing
(hamburgers, hot-dogs, chicken) during home meets. There are a couple workers
per shift for each home meet. Set up and breakdown of the BBQ are
included. No
experience required.
Snack Bar Prep/Sales
Preparing,
selling, and serving food and beverages during the meet. Scheduled in
shifts for 1st half of meet (includes set-up), and 2nd half of meet (includes clean up).
Multiple
workers per shift. Home meets only. No
experience required.
Note: Online scheduling - please select 4 time slots distributed over at least 2 swim meet dates.
Computer - Lead
Data entry, report and label printing for
all dual
meets. This
is a season-long position. You work the computer at home meets but also
have extensive responsibilities before and after both home and away
meets. Computer
expertise and/or
experience required,
along with a willingness to learn. Additional training will be provided
to anyone interested.
Points will be offered to anyone interested in training with current
computer lead to take over in the next couple years.
Computer - Lead (Trainee)
We
are looking for an understudy that will work closely with the Computer
Lead over the next season or so, and eventually take over Computer Lead
responsibilities for Tidalwaves. If you’re interested in taking
on an important role with your child’s swim team and anticipate that
you will have a Tidalwaves swimmer for several years, this may be the
job for you. You will learn directly from the Computer Lead
everything about the swim team and swim meet software, setting up a
meet on the computer, running the computer desk, and meet follow-up.
For additional information please contact questions@gowaves.com
and we’ll follow up with you.
Computer Assistant - Meet
Data entry, report and label printing for
all home
meets. This is a season-long position. Home meets only. Computer
expertise and/or experience are
helpful (but not required), along with a willingness to learn. Training
will be provided to anyone interested.
Computer Assistant - Mid Week
Mid-week data entry and preparation in advance of
each dual meet (both home and away).
This is a season-long position. Computer
expertise and/or experience are
helpful, along with a willingness to learn. Training
will be provided to anyone interested.
Colorado Lead
Operates timing system at home meets, only one
person per shift (works with Colorado assistant), two shifts per meet. Works
closely with the computer operator, starter, and announcer during home
meets. This is a season long position, in the
shade. Home meets
only. Experience is required.
Colorado Assistant
Assists
in the operation of the timing system at home meets, only one person
per shift (works with Colorado lead), two shifts per meet. Works
closely with the Colorado timing system lead, computer operator,
starter, and announcer during home meets. These
are season-long positions in the shade. Home meets only. Experience
is helpful but not required.
Note: There is a need for more operators for the Colorado
timing system. Training
can be arranged for those that are interested, with
volunteer points awarded for training. No experience is
required.
Officials Lead - Referee
Head
referee for home meets, and responsible for scheduling all meet
officials (referee, starter, stroke and turn, and relay exchange judges).
This is a season-long position, and experience is required.
Note: There is a need for more referees.
Training
can
be arranged for those that are interested, with volunteer points
awarded for training. Requires some knowledge of, or avid
interest in
competitive swimming.
Starter
Calls
the swimmers to their mark, starts the race, and judges that the start
was fair. Responsible
for calling
false starts. Officials
Coordinator will schedule shifts according to availability, with a
different starter for the first-half and second-half of the meet. Experience
is required.
Note: Back-up starters are needed, and training
can
be arranged for those that are interested.
Stroke and Turn Judges
Monitors
swimmers during
races to ensure fair competition
and compliance with rules for
starting,
swim
strokes,
turns,
and finish. Judges
are responsible for disqualifying
swimmers
for rule violations.
Stroke and Turn
are season-long volunteer
positions. Officials
Coordinator
will schedule shifts according to availability, with a different team
for the first-half and second-half of the meet. Some
experience is
required.
Note: There is a need for more stroke and turn
judges. Training
can
be arranged for those that are interested, with volunteer points
awarded for training. Requires some knowledge of, or avid
interest in,
competitive swimming.
Stroke and turn clinics are offered by the MSL to train new judges each
year.
Head Age-Group Coordinator
Point
person for all the Age Group Coordinators (AGC's) - responsible for
training, organization, and coordination. Disseminates
swimmer
age-group lists, responsibilities, and team information to
AGC's.
Responsible for phone/email communication with AGC's.
Confirms
swim/no-swim lists for individual meets. This is a
season-long
position. Previous experience as an age-group coordinator is required.
Age-Group Coordinators
Responsible
for a particular age-group. Responsible for confirming
swimmers who
will be participating in each meet. This is done on-line and/or via
email using lists for each age group. Responsible for signing
in
swimmers at the beginning of each meet. 8 & Under coordinators
are
also responsible for helping to line-up 8 & Under swimmers at
the
start of each race. There are at least two coordinators for
each age
group, and at least one must be present for the duration of each
meet.
These are season-long positions. No experience required.
Training/instructions will be provided.
Communications – Outgoing Email
Responsible
for regular email announcements and reminders to Tidalwaves swimmers
and parents. This is a season-long position, and requires some
familiarity with email software and/or eagerness to learn.
Training can be provided.
Communications – Incoming Email
Responsible for answering and/or re-directing
inquiries to questions@gowaves.com
on the Tidalwaves website. This is a season-long position, and requires
some familiarity with Tidalwaves organization and email software.
Webmaster
Responsible
for regular update of website, posting photos, meet results,
announcements etc. This is a season-long position, and requires some
familiarity with web software and/or eagerness to learn.
Lost and Found
Collect
lost and found items - organizes them. Maintains a list of
lost and
found items which is posted on our website and updated weekly. This is
a season-long position. No experience necessary.
Registration
Responsible
for pre-season registration using new on-line system, including email
reminders to people who need to complete registration forms and/or
complete payments. Experience required.
Volunteer Coordinator
Responsible
for pre-season volunteer sign-ups using new on-line system, including
tabulation of volunteer points and email reminders to people who need
to sign-up for additional hours. Sending
out
requests for additional volunteers as needed during the season.
Re-scheduling volunteers as necessary (volunteers are responsible for
arranging their own replacements). This is done from home,
on-line.
Experience required.
Note:
There is a need to have a second (back-up) person to learn the on-line
system. Training will be arranged (and volunteer points
awarded) to
someone who is interested. No experience necessary, but computer proficiency
is useful.
Swimathon Lead
Responsible
for organizing annual Swimathon fund raiser. Putting together
instruction packets for swimmers to collect pledges. Organizing
time/date, advertisements, reminders, parent volunteers, and prizes for
Swimathon. No experience necessary, but instructions and materials from
previous years will be provided.
Swimathon co-Leads
Responsible
for helping to organize the annual Swimathon fund raiser. Putting
together instruction packets for swimmers to collect pledges.
Organizing time/date, advertisements, reminders, parent volunteers, and
prizes for Swimathon. No experience necessary, but instructions and
materials from previous years will be provided.
Swimathon Helpers
Responsible
for counting laps and/or directing swimmers during Swimathon fund
raiser. Date to be determined, typically ~2 hrs on a
weekend morning near the end of April. No experience necessary
Splash-Week
Hot Chocolate Lead
Organizes small crew to provide hot chocolate to swimmers after every
evening practice during Splash Week.
Splash-Week
Hot Chocolate Helpers
Provide hot chocolate to swimmers after every evening practice during
Splash Week. Assignments organized by crew lead. No experience necessary
Splash-Week Gate Sign-in
Signs in swimmers during Splash Week. Position is for returning parents familiar with Splash Week.
Splash-Week Q&A
On
hand during Splash Week practices (during new-swimmer evaluations) to
answer questions from new parents. Position is for returning parents familiar with Splash Week.
Splash-Week Deck Monitor
Helps direct swimmers and parents during Splash Week. Position is for returning parents familiar with Splash Week.
Swim-Practice Deck Monitor
Monitor access to the pool deck, and direct swimmers during the first week of practice. Position is for returning parents.
Awards Banquet Co-Lead
Responsible
for organizing annual awards banquet. No experience necessary, but
instructions and materials from previous years will be provided.
Awards Banquet Helper
Responsible
for helping to organize annual awards banquet. Set-up and
serve food
(prepared by caterer) during the banquet. No experience
necessary, but
instructions and materials from previous years will be provided.
Awards Banquet Clean-up
Responsible
for coordinating clean-up following Awards Banquet - with help from all
Tidalwaves families (~1-2 hrs. following banquet). No
experience
necessary.
Awards Banquet Bar - Lead
Responsible
for organizing the bar for the annual awards banquet, including
ordering beverages and supplies, scheduling bartenders, and clean-up at
end of event. No experience necessary.
Awards Banquet Bartender
Responsible for bartending during the annual awards banquet.
No experience necessary.
Championships
Volunteer Coordinator Lead
Organizes
the Tidalwaves volunteers for MSL Championships on July 10, 2010.
Championships
Volunteer Coordinator Helper
Supports
lead in organizing the Tidalwaves volunteers in advance of MSL
Championships on July 10, 2010.
Championships
Poster Coordinator
Coordinates
the Tidalwaves posters for MSL Championships on July 10. Responsible
for procuring poster materials and recruiting and organizing Tidalwaves kids
to make posters during the
week before Championships.
Championships
Poster Helper
Helps
Tidalwaves kids
to make
posters during the week before MSL Championships (July 10).
All-Stars Volunteer Coordinator
Organizes
the Tidalwaves volunteers for MSL All-Stars Meet on Wed. June 16, 2010 (evening meet).
July
4th Pool Party Lead
Annual Tidalwaves event - organize games, prizes, food, and floating
pool toys for swim party.
July
4th Pool Party Float Toys
Annual Tidalwaves event - organize the inflation/ deflation of the
floating pool toys for swim party.
July
4th Pool Party Helper
Annual Tidalwaves event - helps to organize games, prizes, food, and
floating pool toys for swim party.
Stinson
Beach Family Picnic co-Lead
Organize
picnic for families at Stinson Beach. Provide for BBQ, food,
toys,
games etc. in coordination with participating Tidalwaves families.
Pizza & Cheer Night Lead
Reserve
Redwood High cafeteria for Pizza Night, the night before time-trials in
late April/early May. This season Pizza Cheer Night is April
30th.
Order pizza, drinks, etc., organize helpers/servers, set-up
and
clean-up crew. No experience necessary. Instructions provided.
Pizza & Cheer Night Helper
Help
in the organization and preparation of Pizza Night, the night before
time-trials - April 30th. Order pizza, drinks, etc., server, set-up and
clean-up crew. No experience necessary.
Pre-Championships
Dinner Lead
Organize pasta dinner exclusively for competing swimmers on the night
before Championships.
Pre-Championships
Dinner Helper
Help organize pasta dinner (including prep and clean-up) exclusively
for competing swimmers on the night before Championships.
Photo - Team
Official Tidalwaves team photo. Make arrangements with a professional
photographer to take a photo of the entire Tidalwaves team. Date to be
determined, but this is typically done at Time Trials (May 1), right before the
meet at the Redwood amphitheatre. Also arrange for delivery/distribution of the
photos ordered. No experience necessary. Information on
arrangements made in previous years will be provided.
Photos - Meets
Action photos at swim meets. Responsible for taking pictures at meets and
Tidalwaves events.
Responsible for posting
photos to the
website,
and for selecting updated photos for the Tidalwaves home page.
Some photography experience required.
Team Gear Co-Lead
Responsible
for organizing team gear helpers, ordering Tidalwaves team gear (swim
suits, T-shirts, caps, etc.), collecting orders, and selling team gear
at swim meets and other Tidalwaves events. Experience
required.
Team Gear Co-Lead
Responsible
for organizing team gear helpers, ordering Tidalwaves team gear (swim
suits, T-shirts, caps, etc.), collecting orders, and selling team gear
at swim meets and other Tidalwaves events. Some experience
and/or
willingness to learn required.
Team Gear Sales
Responsible
for collecting orders, and selling team gear at swim meets and other
Tidalwaves events. Some experience and/or willingness to
learn
required.
Weekday
sales (Splash Week 2/22-2/26, 3/15, and 4/19) are in the evenings
during swim practice ~5:30-8:00 pm. Swim meet sales are on
Sat. ~9 am
- 2 pm, with two volunteers for the 1st half and 2 volunteers for the
2nd half of each meet.
Note:
Please sign up for at least 4 Team Gear Sales slots to ensure some
continuity.
Ribbon Coordinator
Coordinate
the preparation of ribbons for swimmers, orders ribbons at the
beginning of each season. Each swimmer in every heat gets a
ribbon.
The ribbon volunteers affix
labels (automatically prepared from the meet computer) to
the appropriate ribbons,
and files them in the ribbons box. Swimmers pick up their ribbons at
the next practice. No
experience required.
Ribbon Preparation
Each swimmer in every heat gets a ribbon. The
ribbons volunteer affixes labels
(automatically prepared from the meet computer) to the appropriate ribbons, and
files them in the ribbons box. There are typically two Ribbon Preparation Volunteers for each meet. No
experience required.
Volunteer job usually begins approximately half way through a dual meet
- volunteers are required for both home and away meets.
Trophies co-Lead
Responsible
for ordering trophies for annual awards banquet. No experience
necessary, but instructions and materials from previous years will be
provided.
Handbook Editor
Formats all material and arranges for email
distribution of handbook. Late
March and early April, after jobs are finalized. Familiarity with
processing software (MSWord, EXCEL) required.